Next-gen Virtual Admin Assistants handle your day-to-day

Our modern virtual assistants use advanced tools to streamline your workflow and handle admin tasks with unmatched efficiency.

Admin Assistants

Calendar and inbox management

Workflow optimization and automation

Travel planning and itinerary management

Internal communication and documentation

Scheduling, event planning, and follow-ups

Project coordination and task management

Castle Automations vs.
Other Remote Talent Companies

See how we compare to other modern outsourcing providers offering remote talent, and why
businesses in the US trust us to deliver better results, faster.

Features & Services

Castle Automations

Other Remote Talent Companies

Talent Vetting

Pre-vetted through interviews and skills testing in specialized roles

Resume-based or basic screening across broad categories

Time to Match

48–72 hours

Typically 2–3 weeks

Onboarding & Training

We handle onboarding and training; clients only train on role-specific processes

Onboarding is primarily client-led

Client Support

Dedicated account manager with quarterly performance reports

Limited or reactive support

KPI Tracking

We help define and monitor KPIs for ongoing performance and accountability

KPIs are rarely tracked or supported

Coaching

Monthly 1-on-1 coaching sessions for talent

No structured coaching or development support

Feedback Process

Monthly client feedback check-ins

Feedback typically client-initiated

Customization

Tailored matching based on tools, workflow, and communication preferences

Matching based on general skill tags

AI & Tools

Talent trained on AI tools to boost productivity and streamline tasks

Rarely integrated

Transparency

Clear pricing, no hidden fees, and structured communication

Prone to upsells, unclear fees, or limited visibility

How It Works

From the initial discovery call to onboarding and day one on the job, we handle every step
of the process to ensure hiring is seamless, stress-free, and tailored to your needs.

01

Discovery

Jump on a quick call with our team to outline your staffing needs.

02

Matching

We'll handpick top candidates from our vetted talent pool.

03

Onboarding

Your talent gets to work, with our account manager and platform supporting a smooth start.

Frequently Asked Questions

We specialize in key areas: Admin Assistants, Accounting Staff, QA Analysts, Data Entry specialists, and Accounts Receivable Specialists. This focus allows us to deeply vet and train talent for the exact tasks our clients need help with, from calendar management and email handling to bookkeeping and quality assurance.

Most clients are matched with a fully vetted and available candidate within 48 to 72 hours. We move quickly because we have a curated bench of ready-to-work professionals, so there are no waiting lists or lengthy sourcing.

We take care of all initial onboarding and foundational training. You'll only need to provide specific instructions related to your tools, systems, or business processes. Our team ensures your talent is prepared and aligned before day one.

We operate on a semi-monthly billing schedule. You're only billed once your selected talent officially starts working, and there are no upfront placement fees.

No. Our service is month-to-month, and you can cancel anytime with notice. There are no lock-ins, giving you the flexibility to scale up or pause based on your business needs.

We maintain high performance through multiple layers of support: monthly 1-on-1 coaching for our talent, quarterly performance reports for clients, and monthly client feedback requests. Most importantly, we implement custom KPIs based on your business goals, a level of accountability that many outsourcing providers don't offer. This helps ensure every hire is aligned, measurable, and continuously improving.

Yes, we train all our talent to use AI tools that streamline tasks, improve productivity, and help them work smarter.

We'll discuss your goals, pain points, and preferred working style. Based on that, we match you with the most suitable talent. Once approved, onboarding begins and your assistant or support staff is ready to start within a few days.

Currently, Castle Automations services are available exclusively for businesses in the United States. We focus on providing exceptional support to US-based companies.